Baby Shower Checklist: How to Plan the Perfect Party

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A baby shower is a perfect way to celebrate the upcoming arrival of your little one. However, planning a baby shower can be overwhelming, especially if you’re a first-time parent or throwing one for a loved one for the first time.  But don’t worry! We have the complete baby shower checklist for you so you don’t forget anything!

cute baby in a bear costume
Photo Credit: Deposit Photos

In this blog post, we’ll cover everything you need to do to plan the best baby shower and include our must-have baby shower checklist. With our baby shower checklist, you won’t miss a single detail and can focus on enjoying your special day with your loved ones.

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Choosing the Date and Time

Choosing the date and time is one of the most important decisions when planning a baby shower. You want to make sure that the date and time work well for the mom-to-be and the guests.

First, consider the due date of the baby. It’s best to plan the baby shower a few weeks before the due date so the mom-to-be is still comfortable and not too close to her due date. You can also ask the mom-to-be if there are any dates that she prefers or any dates to avoid.

Next, think about the availability of the guests. It’s important to choose a date and time that works well for the majority of the guests. You can send out a poll or survey to ask for their availability and preferences.

Consider the time of day as well. 

A brunch or lunchtime baby shower is a popular choice, but you can also choose an afternoon or evening time. Keep in mind that the time of day can affect the type of food and drinks you serve.

woman receiving a gift form another woman

Creating the Guest List

When creating the guest list for your baby shower, start by deciding on the number of guests you want to invite. This will help you determine your budget for the event and ensure that you have enough space to accommodate everyone comfortably.

Next, think about who you want to invite. 

Traditionally, baby showers are attended by close family members, friends, and colleagues of the mom-to-be. However, you can also invite other people who are important to you, such as neighbors or members of your church or community group.

Consider whether you want to have a co-ed baby shower or a women-only event. If you decide to invite men, make sure that the activities and games you plan are gender-neutral and inclusive.

Once you have a rough idea of who you want to invite, create a guest list spreadsheet to keep track of everyone’s name, address, phone number, and email address. This will make it easier to send out invitations and keep track of RSVPs.

When sending out invitations, be sure to include all the important details, such as the date, time, location, theme (if you have one), and any special instructions (such as whether guests should bring a gift or a dish to share).

Remember, the guest list is one of the most important aspects of your baby shower, so take the time to think it through carefully and make sure that everyone you want to invite is included.

Long dinner tables stand in the restaurant hall with luxurious design

Selecting the Venue

When planning a baby shower, one of the first decisions you need to make is selecting the perfect venue for the event. 

Here are some options to consider:


Hosting the baby shower at your home is a popular choice. It’s convenient, cost-effective, and allows you to have complete control over the decorations, food, and activities.

 If you have a spacious living room or backyard, it can be an excellent option for an intimate gathering.


If you’re looking for a hassle-free option, consider hosting the baby shower at a restaurant. Many restaurants offer private rooms or event spaces, and you won’t have to worry about cooking or cleaning up.

Just be sure to check the menu and make sure it fits your budget and dietary restrictions. If you plan to have kids attend the shower, try making the restaurant selection a kid-friendly venue. 

Outdoor Location

If the weather is nice, hosting the baby shower at an outdoor location can be a great choice. Parks, gardens, and beaches are all popular options. 

Just make sure you have a backup plan in case of rain or extreme heat. You’ll also need to consider renting tables, chairs, and other equipment if the location doesn’t provide them.

When selecting the venue, consider the number of guests, your budget, and the overall theme of the baby shower. 

basket of baby supplies

Choosing a Theme

Choosing a theme for your baby shower is an exciting part of the planning process. It can help tie together all the decorations, favors, and games. Here are some tips to help you choose the perfect theme for your baby shower.

First, consider the interests and personality of the parents-to-be. 

Are they into sports, animals, or a specific hobby? 

You can incorporate these interests into the theme of the baby shower. For example, if the parents-to-be love animals, you can choose a jungle or safari theme.

Next, think about the season or time of year. A spring baby shower could have a floral or garden theme, while a winter baby shower could have a cozy and warm theme.

Another option is to choose a classic baby theme, such as a nautical or teddy bear. These themes are timeless and can be easily customized to fit the parent-to-be’s style and preferences.

Once you have chosen a theme, make sure to carry it throughout the entire baby shower. This includes decorations, invitations, and even the cake. 

Remember to have fun with it and let your creativity shine!

ultimate baby shower planner

Invitations and RSVPs

When it comes to planning a baby shower, one of the first things you’ll need to do is send out invitations. Here are some things to consider when designing and sending your invitations, as well as tracking RSVPs.


Your baby shower invitations should reflect the theme and tone of your event. Consider using colors and graphics that match the baby’s nursery or the shower’s theme.

You can also include cute and creative wording to make the invitations more fun and engaging.

Sending Method

You have several options for sending out your invitations. You can send them via email, snail mail, or even create a Facebook event. Each method has its pros and cons. 

Email is quick and easy but may not be as personal. Snail mail adds a personal touch but can be more time-consuming.

 A Facebook event is convenient but may not reach everyone on your guest list.

Tracking RSVPs

It’s important to keep track of who is coming to your baby shower so you can plan accordingly. You can use a spreadsheet or online tool to keep track of RSVPs. 

Be sure to include the guest’s name, whether they’re bringing a plus one, and any dietary restrictions they may have.

Overall, designing and sending out your baby shower invitations can be a fun and creative process. 

Just be sure to give yourself enough time to plan and send them out, and keep track of RSVPs to ensure your event is a success.

Related Post: Cute Pregnancy Poems to Announce Your Pregnancy

table of finger foods

Menu Planning

When planning the menu for a baby shower, you want to make sure that the food and drinks you serve are not only delicious but also appropriate for the occasion. 

Here are some tips to help you plan the perfect menu for your baby shower.


When it comes to food, you want to have a good mix of sweet and savory options. 

Here are some ideas for what to serve:

Finger sandwiches: These are a classic option for baby showers. You can make them with a variety of fillings, such as cucumber and cream cheese, egg salad, or ham and cheese.

Fruit platter: A colorful fruit platter is not only healthy but also a refreshing addition to any menu. You could also make a fun fruit salsa!

Mini quiches: These are a great option if you want to serve something warm. You can make them with various fillings, such as spinach and feta, bacon and cheese, or mushroom and onion.

Cheese platter: A cheese platter is always a crowd-pleaser. You can include a variety of cheeses, such as brie, cheddar, and gouda, along with some crackers and fruit.

Related Post: Best Finger Foods to Serve at a Baby Shower


When it comes to drinks, you want to make sure that you have both alcoholic and non-alcoholic options. 

Here are some ideas for what to serve:

Punch: A fruity punch is a great non-alcoholic option. You can make it with a variety of juices, such as orange, pineapple, and cranberry.

Mimosa bar: A mimosa bar is a fun way to serve champagne at a baby shower. You can provide a variety of juices, such as orange, grapefruit, and peach, along with some fresh fruit for garnish.

Sparkling water: If you want to provide a non-alcoholic option that still feels special, consider serving sparkling water with some fresh fruit or herbs for flavor.

Remember to take into account any dietary restrictions or allergies when planning your menu, especially for the mom-to-be. 

Related Post: Best Pink Drinks to Serve at a Baby Shower

baby shower planner images

Baby Shower Decorations

Decorations can bring life to any party, and a baby shower is no exception. You want to create a warm and inviting atmosphere for your guests, but you don’t have to break the bank to do it.

 Here are a few ideas for baby shower decorations that are both affordable and adorable.


Traditional baby shower colors are pastel pink and blue, but you can also choose neutral colors like yellow, green, or purple. Once you have your color scheme, you can start thinking about decorations. Balloons, streamers, and banners are all great options for adding color to the room.

Table Settings

Next, think about the table settings. You can use a tablecloth in your chosen color scheme and add a centerpiece, such as a vase of flowers or a diaper cake. You can also add some flair with themed plates, cups, and napkins.

 If you want to get creative, you can use baby bottles as vases or fill them with candy as a cute and functional decoration.

Decorations and More

Another fun decoration idea is to create a photo booth. You can set up a backdrop and provide props like baby bottles, pacifiers, and onesies. This is a great way to capture memories and create fun photos for your guests to take home.

it's a boy diaper cake

Games and Activities

A baby shower is a celebration of new life, and what better way to celebrate than with fun games and activities? Here are some ideas to get you started:

Diaper Changing Race: Divide into teams and race to see who can change a diaper the fastest. Make sure to use dolls or stuffed animals instead of real babies!

Baby Food Taste Test: Blindfolded guests can try different flavors of baby food and guess what they are. This game is always a hit and can be hilarious!

Guess the Baby Picture: Ask guests to bring a baby picture of themselves and display them on a board. Have everyone guess who is who!

Baby Name Game: Have guests write down their favorite baby names and put them in a hat. The parents-to-be can then choose their favorite name from the hat.

Onesie Decorating: Provide plain onesies and fabric markers for guests to decorate. This is a great way to create unique and personalized gifts for the baby.

Remember to keep the games and activities light-hearted and fun. Don’t forget to take lots of pictures to capture the memories of this special day!

Related Post: Best Baby Shower Games to Play

Baby shower. Group of diverse women together at baby shower. Smiling young pregnant woman celebrating baby shower with best friends.

Gift Registry

Creating a gift registry is a great way to ensure that you receive the items that you need and want for your baby. It also makes it easier for your guests to choose a gift that they know you will appreciate. Here are some tips to help you create a successful gift registry:

Choose a store or website that has a wide selection of baby items. This will give your guests more options to choose from.

Register for a variety of items at different price points. Some guests may want to purchase a more expensive item, while others may prefer to buy something more affordable.

Include items that you will need in the first few months, such as diapers, wipes, and baby clothes. These items may not be the most exciting, but they are essential.

Don’t be afraid to register for larger items, such as a stroller or crib. Some guests may want to go in together to purchase these items as a group gift.

Keep your registry up to date. As you receive gifts or purchase items yourself, make sure to remove them from your registry so that your guests don’t purchase duplicates.

When creating your gift registry, make sure to include a variety of items that will help you care for your baby. By doing so, you’ll be sure to receive the gifts that you need and want for your new arrival.

baby looking at camera


Planning a baby shower can be a fun and exciting experience, but it can also be stressful if you’re on a tight budget.

To avoid overspending, it’s important to create a budget and stick to it. Here are some tips to help you budget for your baby shower:

Set a Budget

The first step in budgeting for a baby shower is to determine how much money you’re willing to spend. Consider your overall financial situation and decide on a realistic amount that won’t put you in debt. Once you have a budget in mind, make a list of all the items you’ll need for the shower, such as decorations, food, and party favors.

Prioritize Your Spending

When creating your list of items, prioritize your spending based on what’s most important to you. For example, if you want to have a fancy cake but don’t care much about decorations, allocate more of your budget towards the cake and less towards decorations.

DIY Decorations and Favors

Consider making your own decorations and party favors to save money. There are plenty of DIY ideas online that are easy and affordable to make. For example, you can create your own centerpieces using flowers and mason jars or make personalized candles as party favors.

Potluck or Catering

Food can be one of the most expensive parts of a baby shower. To save money, consider having a potluck where guests bring their own dishes to share. If you prefer to have catering, shop around for the best deals and compare prices from different vendors.

Keep Track of Your Spending

Throughout the planning process, keep track of your spending to ensure you’re staying within your budget. Use a spreadsheet or budgeting app to track your expenses and adjust your spending as needed.

By following these budgeting tips, you can plan a memorable baby shower without breaking the bank.

cookies on a plate that say baby

Thank You Notes

After your baby shower, it’s important to send thank you notes to all of your guests. This is a great way to show your appreciation for their love and support during this exciting time.

Here are a few tips to help you write the perfect thank-you note:

Keep it Personal

Make sure to address each note to the specific guest and mention something personal about their gift or their presence at the shower. This shows that you took the time to think about them individually and appreciate their contribution to your special day.

Be Timely

Try to send your thank you note within two weeks of your shower. This ensures that your guests receive them while your shower is still fresh in their minds. It also shows that you value their time and effort in attending your event.

Keep it Simple

Your thank you note doesn’t need to be long or elaborate. A simple message of thanks and appreciation is all that’s necessary. You can also include a photo of you and your partner or a photo of your baby bump to make it more personal.

Use Quality Stationery

Invest in some quality stationery for your thank you notes. This shows that you put effort into your notes and that they are important to you. You can also add a personal touch by using stamps or stickers that reflect your personality or the theme of your shower.

Remember, sending thank you notes is an important part of your baby shower etiquette. It shows your guests that you appreciate their love and support during this special time in your life.

Frequently Asked Questions

What are some fun baby shower games to play?

There are a lot of baby shower games to choose from, but some popular ones include “Baby Bingo,” “Guess the Baby Food,” and “Diaper Derby.” These games are sure to bring laughter and excitement to your baby shower.

What is the typical timeline for a baby shower?

Baby showers are usually held in the third trimester of pregnancy, around 28-32 weeks. This gives the mother-to-be enough time to prepare for the baby’s arrival and also allows guests to plan accordingly.

What should be included in a baby shower order of events?

A typical baby shower order of events includes welcoming guests, playing games, opening gifts, and serving food and drinks. You can also include a special activity or craft, such as decorating onesies or making a diaper cake.

What are some unique baby shower ideas?

Some unique baby shower ideas include a gender reveal party, a “sprinkle” for a second or third child, or a “baby-q” barbecue. You can also choose a specific theme, such as a book-themed shower or a “mommy-to-be” spa day.

Who traditionally pays for a baby shower?

Traditionally, the mother-to-be’s family or close friends would host and pay for the baby shower. However, it’s becoming more common for multiple people to contribute and split the cost.

When is the best time to have a baby shower?

The best time to have a baby shower is usually in the third trimester, around 28-32 weeks. This allows the mother-to-be enough time to prepare for the baby’s arrival and also ensures that she is comfortable enough to enjoy the celebration.

Free Printable Baby Shower Checklist

Let’s recap of the essential elements you need to plan a perfect baby shower. From setting the date and creating the guest list to selecting a theme, organizing games, and showing gratitude, these concise steps will help you organize an unforgettable celebration for the arrival of your little one. 

Let’s dive into the baby shower checklist!

Set a suitable date and time.

Create a guest list spreadsheet.

Choose a venue (home, restaurant, or outdoor).

Select a theme based on interests.

Design and send invitations creatively.

Plan a diverse menu (sweet and savory).

Decorate with color and photo booth.

Organize fun games and activities.

Create a practical gift registry.

Budget carefully to avoid overspending.

Send timely thank you notes.

Prefer to print out a checklist? Here’s a printable version:

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